Document Categories and Types

The following list contains all document category and document type mappings for all documents that can be filed through the system. Use this report to find the documents that can be filed for the local government selected.

Documents That Can Be Filed: Information: Category:
Annual Budget Copy of the adopted annual budget accompanied by budget officer's certification. Please combine the budget documents into one file for uploading. Document Year is the budget year and Document Date is the date of the budget adoption resolution/ordinance. Budget
Annual Report on the Service Plan Copy of Annual Report on the progress of the Special District in the implementation of the service plan if required by County/Municipality per C.R.S. 32-1-207(3)(d). Document Year is the reporting year and Document Date is the publication date. Service Plan
Budget Amendment/Supplement Copy of resolution or ordinance for adopted budget amendment or supplement. Document Year is the budget year and Document Date is the adoption date of resolution/ordinance. Budget
Certificate of Election Results Copy of the certified elections results. Document date is the date of the election. Document Year is the year in which the election was held. Elections
Certification of Tax Levies Copy of Certification of Tax Levies (DLG 70). Certification Date is the date submitted to the Board(s) of County Commissioners. The Certification of Levies may be included within the local government's annual budget rather than filed independently. Budget
Director Oath/Bond For each director, please submit in one (combined) document file, a signed and dated Oath of Office and proof of Bond and, if appointed a copy of the director’s Notice of Appointment.

A director’s oath must be taken within 30 days, except for good cause shown, after the election or appointment to fill a vacancy. A copy of the executed oath must be filed with the clerk of the court, the clerk and recorder of every county in which the district extends and with the division of local government. At the time of filing said oath, there shall also be filed for each director an individual, schedule, or blanket surety bond. C.R.S. 32-1-901 and Colorado Constitution Article XII, Section 9.

All appointments shall be evidenced by an appropriate entry in the minutes of the meeting, and the board shall cause a notice of appointment to be delivered to the person so appointed. A duplicate of each notice of appointment, together with the mailing address of the person so appointed, shall be forwarded to the division. C.R.S. 32-1-905(3).
Director Information
List of IGAs Copy of annual updated informational list of all contracts in effect with other political subdivisions - Intergovernmental Agreements (IGA's) C.R.S. 29-1-205. Optional unless requested by DLG. Document Year is the current list year and Document Date is the date the list is effective. For example the 2012 List is for contracts in effect as of January 1, 2012. Other Filings
Map Annual map filing under C.R.S. 32-1-306. Annual Deadline: January 1. Document Date is the date of the map. A special district shall maintain a current, accurate map of its boundaries and shall provide for such map to be on file with the County assessor, the Clerk and Recorder, and DLG on or before January 1 of each year. Maps & Boundaries
Map Letter (No Boundary Change) Letter updating District boundaries pursuant to the annual map filing requirement of C.R.S. 32-1-306. Annual Deadline: January 1. Document Year is the reporting year and Document Date is the date of the letter. DLG may accept a letter from the District documenting the map currently filed with DLG is accurate and there have been no district boundary changes (Inclusion/Exclusion Orders) subsequent to the date of the map. Maps & Boundaries
Non-Rated Public Securities Report Annual report of Non-Rated Public Securities under C.R.S. 11-58-101. Annual Deadline: March 1. Document Year is the report year and Document Date is the date of filing. Finance
Notice & Resolution Cancelling Election File a combined document containing both a copy of the Notice of Cancellation and a copy of the governing body's resolution cancelling the election. Alternatively, file a copy of the governing body’s resolution appointing and authorizing the DEO to cancel the election and a copy of the Notice of Cancellation. Document date is the date of the election. Document Year is the year in which the election was held. Elections
Notice of Authorization GO Debt (DLG32a) Copy of Notice of Authorization of General Obligation indebtedness. Document date is the date of debt authorization. Finance
Notice of Continuing Inactive Status Copy of Notice of Continuing Inactive Status C.R.S. 32-1-104(3)(a). Deadline December 15 prior to Inactive fiscal year. Document Year is the next budget year and Document Date is the date of the Notice. Budget
Notice of Inactive Status Copy of Notice of Inactive Status and Resolution C.R.S. 32-1-104(3)(a). Deadline December 15 prior to Inactive fiscal year. Document Date is the date of the resolution of Inactive Status. Organizational
Notice of Issuance of GO Debt (DLG32i) Copy of Notice of Issuance of General Obligation indebtedness. Document Date is the date of debt issuance. Finance
Notice of Proposed Bankruptcy Petition Copy of the Special District's notice pursuant to C.R.S. 32-1-1403.5 of the place, time, and date of the regular or special meeting for proposing a petition for bankruptcy. Document date is the notice date. Finance
Notice of Return to Active Status Copy of Notice of Return to Active Status and Resolution C.R.S. 32-1-104(3)(a). Document Date is the date of the resolution of Return to Active Status. Organizational
Service Plan Amendment Document Date is the date of the amended Service Plan. For modifications deemed material by the county/municipality, please attach the appropriate resolutions/ordinances approving the modification. For "immaterial" modifications, include a copy of the notice of proposed modification. Service Plan
Transparency - Notice to Electors Copy of the Notice to Electors (a.k.a. "Transparency Notice") C.R.S. 32-1-104(2). Annual Deadline: January 15. Document date is the Notice date and Document Year is Notice Year. No more than sixty days prior to and not later than January 15 of each year, the board shall provide notice to the eligible electors of the special district pursuant to CRS 32-1-809. File a copy of the notice with the board of county commissioners, the county assessor, the county treasurer, and the county clerk and recorder of each county in which
the special district is located, the governing body of any municipality in which the special district is located, and with the Division of Local Government.
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